A Dramatic Turn

635986590976708255-jumpstart-bootcamp-1015-3281
Teachers training to lead the JumpStart Theatre program.

In the 2015-16 school year, Gamble Montessori earned a chance to participate in a groundbreaking new theatre program through a competitive application process. The Educational Theatre Association (EdTA), a large national actors’ guild, had initiated a program called JumpStart. Designed to help schools develop drama and theater programs, JumpStart targets schools that have no drama program. They provide training for teachers, access to modified musical scores which are tagged with the label “Jr.” (e.g. Once on This Island, Jr., or Annie, Jr.), and a structure for staging your own middle school musical in the spring.

 In order to be selected for JumpStart, the school must first verify their dedication and determination to establishing an ongoing drama program. This is determined through interviews, where our responses to a series of questions were investigated to make sure we had the resources and initiative to accomplish the work. Once a school was selected – Gamble was one of three in this inaugural round – JumpStart provided support throughout the process.

 Following the successful staging of Once On This Island, Jr. at Gamble Montessori in the spring of 2016, I was asked to speak at a fundraising breakfast to a group of EdTA donors. Other speakers from EdTA spoke about how the program came about, and between each set of speakers a professionally produced video was shown. Each video featured snippets (like this one) from the training or the performances, and interviews with those involved, myself included. Below are my remarks, edited for clarity.

jstbfast
Watching a video at the breakfast.

Good morning.

You probably know me from having seen me on this wall in that last video.   I’ll be available for autographs afterward.

When they called and asked me, “Would you like to speak to a group of potential donors about …” I said, “Yes.”

I am a huge proponent of the Educational Theatre Association’s JumpStart Program. I asked, “What would you like me to talk about?  Would you like me to talk about my staff and how amazing it was that three teachers, a paraprofessional and a volunteer from the community got together and gave all this time to help these students? And how they split between them a very, very modest stipend?” And they said, “No, no.”

So I’m not here to talk about that.

I said, “You know, I can talk about how the program has grown. How the first year we only had 10 or 11 auditions and this year we had 30; and how the number of parents quadrupled from the first meeting to this year’s meeting and what enthusiasm has been generated in the school.”

They said, “No don’t say anything about that, we will take care of that piece.”

So I scratched that.

And I offered, “You know, I could talk about those moments in the performance where I cried.  One was the moment where the students, a dozen of them, were on the stage. And they did this dance number, and they were all doing their own thing, and it was very clear that they were all hitting their marks and they were looking at each other. You could see this confidence and trust that only comes from working together as a team and a group. Or I could talk about the moment where they said, in a very mature way, about how this female character was ‘healing’ this male character,” (with both hands I did air quotes around the word ‘healing’.) “And how middle school students pulled off a very mature joke and it was funny. And because it was funny in just the right way, I cried.”

And they said, “No, don’t tell that story. We have videos.”

So I’m not here to talk about any of those things.

jstbfastjack
Jack speaking at the fundraising breakfast.

I want to talk about the students.

I can just tell you, first of all, I think you already heard evidence of what I am about to tell you in the comments from the speakers before me, and in the video with student interviews that we watched together. Obviously the students were affected by the experience. And these students were a cross section of our school.  At Gamble, about 75% of our students are eligible for free or reduced price lunch.  That means that many of our students live in poverty, essentially.  We provide every student a free breakfast and a free lunch at school every day.  Many of them need that. Many of them don’t.  For a few of our students that’s the only meal that they eat.

That description is not true for all of our students at Gamble Montessori; as a school we have some students who come from traditional two-parent working professional households along with some who have experienced profound poverty.  And students from all of those situations participated in our theatre program, but I want to talk to you about one student. I want to talk to you about Ty’Esha Whitfield. I want to tell her story, but first I’ll let you know that I spoke to her and got her permission to tell this story. And I spoke to her mother and got her mother’s permission to tell this story.  I would never share this kind of privileged information about a student without that level of permission because, well, it’s a powerful story. And it is personal. And it might make some people uncomfortable. I will say that it should make some people uncomfortable.

Ty’Esha at the start of the year was a quiet, heavy set young lady who came to our school and didn’t have a lot of friends. She came from an elementary school where not a lot of her peers came to Gamble.  Gamble Montessori is a magnet school.  We draw students from every neighborhood in the district, so it is possible that a student can arrive here in 7th grade without any of their 6th grade classmates. So no built-in friendships to start the year. And she was having trouble making new friends.

She is a conscientious child.  About the third week of school she was outside and several students were playing on a tree branch and she pulled on it and the tree branch broke. I said to her, “We can’t do anything about this today, but I’m going to bring the tools tomorrow and we’re going to fix this.  We’re going to have to cut the branch because we can’t leave the tree open to disease.” She looked crestfallen.

The next day I went down into the lunchroom looking for her and SHE tapped ME on the shoulder and she said, “Mr. Jose, what do we need to do to fix this tree? I’m ready.”

Ty’Esha is a conscientious young lady.

I didn’t know at the time, in the first weeks of school, that she had started meeting with our school psychologist, Patty Moore.  Her community teachers had referred her because she was having such difficulty making friends with students at Gamble, and she was very socially awkward. She had reported symptoms of depression. Our psychologist learned that one of the things she did to calm herself down was sing to herself a favorite Disney song. Patty was struck by her voice and videotaped it for her and played it back, so Ty’Esha could hear her voice. Patty shared the video, with Ty’Esha’s permission, with her teachers and with me.

She had a beautiful voice.  And we all encouraged her to try out for the musical.  And she got the role of Erzulie, the goddess of love, in our productions of Once On This Island, Jr.  She had a show stopping solo.  She was so proud of herself, and justifiably so.

About this time I talked with the psychologist and, with Ty’Esha’s permission, she shared the information I am about to share with you.

It turned out that during the production, during the practice and rehearsal stage, Ty’Esha and her mother had experienced homelessness in a most profound and deep way.  As soon as they were removed from their home, her mother had tried her sister and all her family members and extended friends.  For 2 nights they had nowhere to stay at all, and they stayed in their own car.

To her great credit, when I shared with Ty’Esha that I knew this, she said to me, in the fast-paced rambling way of someone confessing a long-held secret: “Mr. Jose, don’t worry, it was only 2 nights, and we were okay.  Then we were in a shelter, Mr. Jose, and now it’s better.  We were only there a couple of weeks, and I was okay with the not sleeping so much, I was really worried about my Mom.  But it’s okay now because after we got with our sister for a while, my Mom got a job.  And she’s now renting an apartment just a couple of blocks from school, so I can walk home after I practice for whatever this year’s musical will be.”

How can you do anything but love and care for a student who relates the story of spending two nights in a car, but then expresses concern that her principal would worry about her upon learning this?

Students hit their marks as part of a team.
Students hit their marks as part of a team.

Ty’Esha is the kind of student that a program like this touches and changes. It didn’t just change her individually, like giving her a great experience – which it did – but it literally changed her life.  It changed where her Mom chose to live so she could be part of this program.  It’s helped her stay focused on school while her family got back on their feet.  The impact of this program on our students is an inspiration to me and to the teachers and other volunteers who give so much of their time and energy to the program.

I’m telling you one story, but in reality I’m exposing hidden stories like this everywhere.  And I can tell you that without this program, that it’s possible that Ty’Esha Whitfield would still be in a situation where she was without friends or struggling to make friends. Where she wasn’t confident in school, and she didn’t have a triumph on stage. In fact, this wasn’t just an accomplishment, wasn’t just a great night. It was a triumph for a young lady whose life had not given her much winning at all. It had not given her much hope.

So as you think about those envelopes in front of you today, I want you to think about Ty’Esha and I want you to think about the work that’s happening in each of these schools and come out to the school nearest you, be part of it. Think about how you can give, with not just with your money, but think about how you can give with your time and resources and come out and be with us, and come to our performances. I can tell you other students’ stories, but I promise you that on every stage there are more than one of these stories.

The arts, in addition to being popular among students and families, correlate to positive academic outcomes. For instance, there is a positive correlation between the number of arts classes taken in high school and student SAT scores.[1] We also know that participating in band doubles the chance of performing well in senior level math classes, and that the effect is more pronounced among impoverished students.[2] The JumpStart program itself is working in partnership with Dr. James Catterall of the Centers for Research on Creativity to look at the effect of the program on students’ critical thinking, problem-solving, and other developmental assets. Early research, reported verbally on the morning of the breakfast by Jim Palmerini of EdTA, shows growth in these areas among students who participated in the program compared with a control group at the three involved schools, Gamble, Finneytown, and Holmes.

The JumpStart program expanded this year, to include a total of six schools. These now include Dater High School and Aiken High School, both part of Cincinnati Public Schools. Also in the program are Finneytown Middle School, Felicity-Franklin Middle School, and Holmes Middle School. Starting your own drama program is not an easy process, but EdTA has provided ample support and is looking to continue to expand its program and increase middle school students’ access to drama programs. If you are interested in participating in the program, Ginny Butsch would be glad to hear from you. You can contact her at gbutsch@schooltheatre.org. Or if you would like to support the JumpStart program financially, follow this link to contribute.

Gamble Montessori will be performing Annie Jr. March 17 and 18, 2017.

 

 

[1] Ruppert, Sandra S. “Critical Evidence: How the Arts Benefit Student Achievement.” National Assembly of State Arts Agencies, 2006. Web. 18 Dec. 2016 < http://www.nasaa-arts.org/Publications/critical-evidence.pdf>.

[2] Catterall, James S., Richard Chapleau, and John Iwanaga (2002), “Involvement in the Arts and Human Development: Extending an Analysis of General Associations and Introducing the Special Cases of Intensive Involvement in Music and Theatre Arts.” In R. Deasy (Ed.), Critical Links: Learning in the Arts and Student Achievement and Social Development, Washington, DC: AEP

Mission and Vision

search

In this summer’s Professional Learning Communities conference in Minneapolis, Learning Tree Solutions educational legend Richard DuFour stood in front of the group to perform what seemed to be a bit of a large-scale parlor trick. He told us collectively, a crowd of over 1,500 people, that he knew the mission statement at each of our schools.

He then proceeded to prove it.

“At Tree City school,” he intoned, and the words appeared on the screen before us. “We will educate our students to meet their highest potential,” he continued, to a wave of familiar laughter. “To meet or exceed academic goals,” more laughter. “On the standardized tests,” he added. I thought perhaps this was an aside, but the words showed up on the screen with the rest. “To be good citizens,” it was starting to hit home. He DID seem to know everyone’s mission statement, and he ended with a very familiar line. “And to become … say it with me ‘life … long … learners.’” We WERE able to say it with him. He had indeed captured the essence of pretty much every school’s mission statement.

Perhaps you hear echoes of your school’s mission statement in his words. At first it can be disorienting to hear him get so much of it right. Or perhaps it causes frustration, to know that your statement, lovingly crafted by a group of teachers and parents over a period of weeks, sounds like everyone else’s. It may even seem to validate the naysayers – you know, the ones who showed up at the first meeting with a full pre-written mission statement.  Maybe the details of your statement are different, but the structure and focus are the same.

It’s okay. So what if everyone’s school’s missions statement sounds about the same? After all, aren’t our missions all the same? Shouldn’t we be working to create good citizens? Shouldn’t they meet academic expectations? Certainly in the end, they should be well-informed and reasoned voters and citizens. Maybe the mystery is that we don’t all have the same mission statement to start with!

Crafted in our school’s opening year, on a staff retreat designed for setting the vision and mission for the school, Gamble Montessori’s vision statement is: Incorporating Montessori principles, we will create an enriching academic environment and a diverse, nurturing community that allows us to achieve our limitless potential.

It’s all there. First, the statement of our identity, “incorporating Montessori principles” become our “At Tree City School.” There’s the mention of the academic goal, “create an enriching academic environment”. And, of course, the tagline. Only instead of lifelong learners, we are achieving “our limitless potential.”

It is not identical to the theoretical universal statement. The parts that make it different are what demonstrates your individuality.

A vision statement frames what your school looks like when everything is perfect – when all the pieces fall into place. What are we living into? What are we growing toward? It Is meant to be an aspirational statement about where your students, and possibly the faculty and parents as well, hope to be as a result of working together.

It’s there – right down to “our limitless potential.” It gets there starting from our Montessori roots, and passing through academics and our intent to create a nurturing community.

A mission statement, on the other hand, is supposed to move the aspirational into the practical. This can be the “who / what / how” of the work of achieving the vision. While mission statements are often brief narratives in one, usually run-on, sentence, they can also take the form of a list of descriptions of right behavior. Numbered statements are not unheard of in this situation. Either way, it should lay out a specific plan for achieving your vision.

One could suggest that Gamble Montessori fell short in specificity:

We seek to help each other develop as thoughtful, intelligent, inclusive human spirits who contribute to the stewardship of our community and planet.

Not much of a to-do list for achieving our limitless potential.

It is okay, though.

It is okay that our vision statement is imperfect, or indistinguishable from someone else’s.

It is okay that our mission does not fit the definitions provided above, in that it does not describe a list of correct actions to take, or provide a roadmap to helping our students achieve their limitless potential.

One could read books about mission and vision statements and glean volumes of information that would explain the many ways these statements are imperfect. A starter list of those resources is available here. One even promises to help you get your personal statement down to one word!

It is similarly okay that your statement is what it is. You do not, necessarily, have to create it from scratch. What is more important is that you make it yours. In fact, if you already have one, you can likely identify the steps you have taken in the next few paragraphs, and the rest of the advice still applies to you.

To create your mission statement, follow these steps:

  1. Find a way to involve everyone in the process, especially at the beginning and end. This can be done by utilizing contract time when everyone is required to be present, or soliciting volunteers to come outside of contract time. Alternatively, a straightforward questionnaire with two or three questions could offer everyone a say. Include those in leadership positions, such as a leadership council or Board of Regents.
  2. Ask yourselves, why do we do what we do? And, what could it look like if we did it perfectly? These guiding questions, or survey questions, should form the heart of your final statement. You are building a cathedral, after all. Only a stretch goal will force you to stretch.
  3. Find words and phrases that begin to summarize or encapsulate those answers. Do certain words keep coming up? Keep them. Are there specific words that summarize major concepts you heard in the gathering phase? Add them.
  4. Wordsmith it in a small group, focusing on making sure it captures the spirit of your school. Focus on making it shorter, and more comprehensive. Why a small group? Because wordsmithing by committee is a Sisyphean task.
  5. Formally adopt it. We have an Instructional Leadership Team, mandated by our collective bargaining agreement, who is responsible for leading instruction. Your school has some sort of governing group internally, and perhaps externally. Their imprimatur is an important step in this process. This is why you involved them from the start: if they are happy with it, and the staff is happy with it, the rest of the process has a chance to work. If they don’t, you have dragged your staff through a frustrating process to simply spin their wheels.
  6. Live into it.

This last step requires further explanation.

Living into your mission statement seems to contrast with the daily work of teaching. In those moments of grading, correcting student misbehavior, differentiating lessons, or turning in grade summaries to the principal, “our limitless potential” seems a long way away. It is easy to lose sight of the cathedral you’re building at the end of a long day.

It is okay that our vision statement is imperfect, or indistinguishable from someone else’s.

So what is the solution? One key part is to never let them get too far from your consciousness. Put your statements everywhere. Here are some of the ways we incorporate our mission, vision, and other core statements in our daily operations:

  • Just before the greeting at each meeting, we state aloud one of our core statements. In our case, this includes core values, mission statement, vision statement, staff agreement, and our district’s Board policy regarding the education of students with disabilities.
  • Organize your behavioral expectations based on your mission statement or core values. Post them in every common space, including the office, classrooms, halls, and restrooms, our rules are sorted into sections: community, hard work, learning, peace, and respect.
  • Incorporate discussions of your values into disciplinary conversations. Our student reflection sheet asks students, “Which core values were broken?” The student is then prompted to explain how that value was broken. (Interestingly, the frustrated student sometimes goes to great lengths to explain how another student, or even the teacher, violated a core value. That works too!)
  • Just put them everywhere: in your staff manual, on your letterhead, in a student agreement, in the staff agreement, on teacher appreciation mugs, on places yet unmentioned…

There is no drowning in the mission statement, there is only saturation. Every time we call ourselves to be the best we can be, it can serve to inspire us.

Please share your mission statement in the comments.

Lead Change by Changing

9474bb1d4f212d94c246e5022c2315e6

The Barrow sisters arrived at Gamble as a group three years ago, although they were in separate grades. Bright and engaged and outspoken in class, they were nonetheless a task to manage there, and an absolute disruption when together in the hallway. If one of them got upset about a bad grade or an argument with a friend, the three responded as a unit, storming down the hall, feeding into each other’s anger. When any one of them was angry, I saw them collectively as Pig Pen, only instead of a cloud of dust, they hurricaned down the hall in a frenzy of frustration and anger. One morning they had been brought to the office by Mr. Sinden. Well, he got them near the office, anyway. They kept talking themselves out of actually entering – one would say okay, and then another would initiate another complaint and they would collapse again into angry pacing and threats. After twenty long minutes, we settled that matter and returned them to class. One at a time throughout the morning they each ended up at the office again, having been removed from class for misbehavior.

Something was going on. I pulled Alicia, the oldest, into the hallway. “What’s going on?” She started to talk about how her teacher removed her from class for nothing.

“No, what is going ON?” I emphasized the last word to suggest bigger dealings, and pointed out that she and her sisters had separately and collectively been removed from class multiple times, and we still were not at lunch time. “Nothing,” she started. “It’s just that …” She paused, and I waited until she spoke again. When she stopped talking several minutes later, she had revealed that the sisters had been separated the previous night in an effort to find warm places to sleep, and still one of them had ended up in another sister’s house where the electricity was off. They were cold and tired, and glad to be back in each other’s company, until they learned that a friend had made some disgusting allegations about the youngest sister on Facebook. They were eager to settle the score as a group, in person, but were trying to not get in trouble for doing it at school.

Several among my staff expressed frustration that I had not simply sent the girls home on suspension at the first incident. I had cause to suspend them, in a strict reading of the rules. However, if I had done that, I would not have learned about their collective situation. They would have not gotten any instruction for several days, and school would have remained an adversary rather than an opportunity for these students.

I learned a lot that day, and from similar experiences before that. Over time I have learned to look at unusual misbehavior as a sign of larger concerns, as Krista explained in a post that student behavior really reveals hidden issues. I have learned to ascribe charitable explanations to the misbehavior – not as an excuse for the child, but as a way to understand the child. Besides, it never hurts in a relationship with a student to inquire about her life beyond the walls of the school. Simply asking, “Are you alright? Your actions here do not seem like you,” sends a student a message of caring and concern and tells her that you understand her best self, even if she is not feeling like her best self at the moment.

This is significantly better than asking, “What is wrong with you, don’t you know how to behave?”

CPS High School principals created their own Harvard / CPS / Grit logo mashup to mark their training summer 2015.
CPS High School principals created their own Harvard / CPS / Grit logo mashup to mark their training summer 2015.

In the summer of 2015, Cincinnati Public High School Principals participated in the Harvard program “Improving Schools: The Art of Leadership.” http://www.gse.harvard.edu/ppe/program/improving-schools-art-leadership

In the program, we explored many different facets of school leadership, taking classes from some of the leading researchers, teachers, and school leaders in education today. At first I believed the common message was the declared theme of the conference: every child can learn. A passionate argument was made time and again about the power of the leader to send this message about every student, and a recognition that education professionals take every lost student as a personal challenge. I found myself already primed by my experience and my beliefs to fully embrace this message. They were preaching to the choir.

Soon though, I realized a subtle but more powerful message had been intentionally woven through our courses: In order for an organization to change, the leader must change. This “change” was not the simplistic one-size-fits-all “fire the principal of the underperforming school.” (That was, actually, one of the three turnaround models provided by the State of Ohio under the School Improvement Grant, as developed under the No Child Left Behind legislation. Seriously. “Replace the principal” was an entire strategy.) No, in order for an organization to change, the leader must be willing to change himself or herself.

The first giveaway was our introduction to the book Immunity to Change, by Harvard School of Education Professors Robert Kegan and Lisa Laskow Lahey. Dr. Kegan walked us through the process they developed to identify hidden motivators that undermine our efforts to be our best selves. In the process, you set a particular goal and outline the steps to achieve that goal. Then you examine your behaviors that work against your goal. Finally, you investigate your choices to see what competing commitments you have – what is important to you that prevents you from doing the things that need to be done to reach your goal. Then you take steps to eliminate or disempower those competing commitments. You can see a brief explanation of the process here. This process explained how to take what was hidden in yourself and make it plain. Again, it prepared you to make a change in your organization by making change within yourself.

I was content to see this as a way for working through my habitual procrastination, but nothing more than that. A salve for a problem familiar to many. I stubbornly clung to my belief that I did not really need to change so much as I needed to learn a few good systems. (And I believe a few good systems can truly help!)

Other readings and experiences grew out of the Harvard experience. Soon thereafter I had the pleasure of listening to and then meeting Craig Weber, author of Conversational Capacity. His suggestions for creating teams that could function at a high level – teams that could learn from each other and speak about uncomfortable ideas and resolve problems effectively – involved the same sort of work. The team was not expected to work on a new set of procedures or go through a particular set of stages (that will happen anyway, as you can see here), but instead it was expected that the leader would conduct himself in a way to bring about new conversations. Through his or her efforts guiding the conversation, the team would remain in the conversational sweet spot between what he Weber described as “minimizing” and “winning”. That is, in the zone between wanting to avoid the conversation at all costs, and wanting to get your way and appear right at all costs. He explains that we all lean toward one of those conversational mistakes, and those tendencies work to prevent a team from solving problems.

 

<—– minimize —————(sweet spot)——————–win—–>

 

Fortunately, through the individual’s vigilance and self-discipline, there is a way to intentionally keep the group in the sweet spot, where they are discussing key issues, raising problems, proposing solutions, and working together toward the same goal. It is not a system or a checklist, as much as some would hope for that. There is a time to back off and let a solution happen, and there is a time to push an idea forward.  But these are not “minimizing” or “winning”. These skills can be learned. It is a discipline.

Once again, the message is that as a leader, I must learn how to do this in order to be what the team needs. I recognize in myself the tendencies to minimize. My same skills that help me to be a careful observer of my students also can prevent me from addressing concerns I have with actions taken by a student or a staff member. I often fail to take immediate action on important items. I most likely do this because I want to avoid conflict. As a minimizer, this means I must learn to push myself to be more assertive and to embrace the possibility of conflict in order to accomplish what needs to be done.

Once again, I am being pushed to change the organization by changing myself.

In Conversational Capacity, Craig made reference to something called the “ladder of inference”. I encountered the ladder again in Peter Senge’s Schools That Learn. Peter Senge is the author of the bestselling systems-thinking book The Fifth Discipline. It is a staple in management courses at universities around the world. Schools That Learn is a version of the book specifically geared towards educators and schools.

The ladder of inference, pictured below, is a helpful way to envision any person’s mental processing mistakes about a situation.

The ladder of inference.
The ladder of inference.

Unlike most mental models provided in trainings, this is not a set of steps to take to reach a desired conclusion. It is, more accurately, a guide on how people get things wrong in a personal interaction. It’s an anti-instruction chart. It’s a map of what your mind does whether you want it to or not.

Weber gives this example:

Consider the experience of two men visiting Chicago for the first time. Traveling together to attend a meeting, they land at O’Hare airport and share a taxi into town. Arriving early, they decide to wander the streets together and explore the downtown area. An hour later, as they walk into their meeting, the woman who summoned them to Chicago knowing it’s their first visit, asks them a question, “What did you think of the city?”

“It’s a dump,” exclaims one.

“It’s beautiful,” raves the other.

One question we might ask is, “Who is right?” But that’s not the most interesting line of inquiry.

In any given situation, such as a visit to a new city, there is a lot of directly observable data. Focusing on restaurants means perhaps overlooking the parks, and people-watching could mean attempting to figure out their profession by focusing on their clothing, or noting the cultural and racial diversity, or looking for people who otherwise stand out to you. There is a lot to see. You cannot possibly see it all. So the men in the example started selecting right from the minute they entered the taxi, and continued during their walk.  So they moved from “reality and facts” to “selected reality.”

From the limited observable data they collected, their unique background experiences – their cultural, educational, and experiential backgrounds – filtered what they saw without their knowledge. So they moved from “selected reality” to “interpreted reality.” Without their knowing it, the men had taken the same tour at the same time, and had reached completely different conclusions based on their personal interpretations.

In this case, it was their vocations that helped create their interpretations of what they saw. The first man was a police officer, the second an architect. The first saw a dump, with evidence of crime all over the place based largely on his training and experience. The second saw beautiful architecture in many different styles and eras, and neighborhoods that reflected the eras in which they were built, again based largely on his training and experience.

Our vocational training is one of many powerful filters that comprise our ladders of inference.

Or, as Weber phrases it, the ladder forces us to ask, all the time, “what else is your mind doing without your permission?” This is an important question for educators to ask themselves all the time as we deal with students, parents, and each other.

With the Barrow sisters, it would have been easy to conclude, “Those girls are out of control.” It would have required no work on my part. There would have been general support for the decision. I could see the misbehavior and assume they do not know how to behave, or that they meant ill will toward Mr. Sinden or me. That ladder is an easy one to climb when we see a student not following clear directions from an adult.

Frustratingly, in a school, there is often a perverse sort of pressure on teachers to view students in just this way: as intentional disruptors who do not want to do well in school. This may be my greatest frustration as a principal. In a vocation where we should be trained to support and nurture students, the urge to punish and suspend a student is oddly fostered and encouraged among some teachers. I ask this question: shouldn’t the vocational training of educators take us in the opposite direction? Shouldn’t we always be giving students the benefit of the doubt? The answer is simple.

Yes we should.

And it is intensely frustrating to know that I am at times criticized for doing just that.

A couple of years ago, Cincinnati experienced a particularly cold winter and a stretch of single digit (Fahrenheit) morning temperatures. One of these mornings I was standing next to another adult in the hallway outside the cafeteria when Donte arrived, late, and headed into the cafeteria for breakfast. School had started 15 minutes earlier, and Donte lived within walking distance. He was chronically tardy. He was wearing a zip-up windbreaker over a hoodie which, I saw as I got closer, was pulled on over a second hoodie. My colleague commented aloud on Donte’s tardiness, and implied a conclusion that he was not really trying to get to school. I’ve made similar comments to and about students as well, but today I approached focused on a second set of observations. “Donte, it is super cold out there, are you warm enough?” He shivered his response, “I’m okay Mr. Jose.”

“You must sure love school to get here on a day like this.”

“I do, Mr. Jose.” He reconsidered, “Well, most of it anyway.”

As educators, we must be aware of how we move up the ladder of inference. It is very easy to misjudge another person’s actions, especially as we have more and more interactions with them over time. It is easy to get it wrong, as I did one particular day, when my student suddenly left my class without permission. I was certain that she was intent on skipping, and I rather publicly wrote her a Saturday school discipline form in front of my class. I soon learned that she had run out to help a teacher who had spilled something in the hallway.

Our classrooms have 28 or more students in them, we see 5 classes over the course of the day, we interact with more students and teachers in the hall … how do we possibly manage everyone in a world rife with opportunities to misunderstand? The answer is, we manage ourselves. We have to manage how we collect information, and how we process it, and what we do with it.

In interpersonal interactions, you must guard against climbing your own ladder of inference. One way to do this by always offering the benefit of the doubt. (We even build this last piece of advice into our Staff Agreement.)

Our staff agreement, final draft

How does that work? Practice. You can do it by yourself, and you can do it with a partner. When a student breaks a rule for the umpteenth time, imagine a variety of possible reasons why that just happened. At Gamble, students sometimes come into the office and shout a request to the office staff as soon as they get through the door. I could suggest, as some have, that this reflects “poor home training.” One could just as easily attribute this to an eagerness to return to class, or a lack of experience interacting with adults, or just above-average adolescent ebullience. Practicing the act of imagining charitable explanations for misbehavior opens the door to new understandings for all student behavior.

With the Barrow sisters, my choice helped set them up for success. Each of them has made the honor roll at least once in the intervening two years, and this year, when circumstances turned difficult for their family, they appropriately sought out the school’s support.

So how can you avoid climbing the ladder of inference?

  1. Observe the scene as fully as you can – look at the child or adult and gather facts
  2. Ask questions to get the other person’s perspective, take notes if necessary
  3. Ask what it is the other person was hoping to accomplish with their actions
  4. Fully explain your own perspective, then intentionally ask, “What am I missing?”
  5. Be willing to abandon your first interpretation of the situation

This is not to say that every action has a charitable explanation. It is wrong, however, to start from the assumption that the person you are dealing with intended to do harm.

Make your classroom culturally responsive

It was a cold fall afternoon on the loading dock at Hughes Center High School in Cincinnati.  We stood on a platform of concrete several feet above oil-stained pavement, bracketed by two scraped and dented yellow metal poles. I was a beginning teacher in an urban high school, skinny and white, dressed just a bit more formally than everyone around me to avoid accusations of being a student. I was looking everywhere for someone to mentor me. My current target, we will call her Roberta, was contemplatively smoking a cigarette, her black fingers flicking ash absently toward me, her other hand pinching shut the top of her jacket, which was cinched tightly around her waist. I stood shivering next to her.

We were discussing a text we had read by a black author and with a black protagonist.  More accurately, I was asking questions about aspects of black culture that had arisen, and she was providing monosyllabic answers. I don’t remember the details of my questions. I am sure that they were misdirected, however well-intentioned they may have been. Perhaps they were insulting. I do not remember many of her responses, save one.  The one with which she dismissed me, forever: “You can never understand,” she asserted.  “You will never understand.”

1cuqc3

I was stung. I believed then – as I believe now – in the power of the written word to convey the human experience. That is the magic and the lure of reading and writing.  The Holy Grail I sought in every book I opened was that I would, upon conclusion, be able to honestly say about the author, “I know how she feels.” I was incensed that she believed I was incapable of understanding, or that even well-chosen words were incapable of conveying these truths. I invoked Toni Morrison and Zora Neal Hurston and Alice Walker, and I held them up to Roberta. “Are you really arguing that these authors are incapable of expressing their perspective? These women, among the greatest authors of our time, are unable to explain the black experience?” I argued incredulously. Roberta looked at her watch, dropped her cigarette butt on the dock and ground out its flame with a twist of her foot. A cloud of cigarette smoke and the fleeting wave of her fingers underlined her dismissal as she briskly walked to the door.

I had started my intentional search to learn about others who were different from me years earlier while still in college.  That is where I learned the transformative power of reading and writing. Under the tutelage of John Edgar Tidwell at Miami University, I was exposed to experiences of African American people who intrigued and fascinated me. I saw heroes and saints and villains and sinners. I experienced a range of lyricism and storytelling that matched what I had read from a canon of mostly white authors in the Anglo-Saxon tradition at Ashland High School. Ashland, Ohio is a rural town in north central Ohio, predominantly white, and at the time the largest minority population were a handful of first and second-generation families from India. Almost exclusively, my reading featured white male authors writing in the English language, with an occasional nod to other cultures. (Although it was there that I composed my first stanzas to my first song, an imagined additional two stanzas to Langston Hughes’ poem “Hold Fast to Dreams.”)

Somehow in that limited range, I nonetheless had come to believe in the power of literature to reveal a new world and convey it entirely. At Miami University I awkwardly bumped into the edges of that world, calling home almost breathlessly one morning to tell my mom I had seen seven black students sitting at a table together. I had never seen such a gathering. I believed I was in the heart of diversity. I still clung to my mother’s teachings about race, which was the simple mantra that we are all the same.

I had much to learn.

Some of what I learned over time was that my reading had taught me seemingly nothing. For just as Dylan Thomas’ poem cannot prepare you for the death of a parent, The Color Purple does not prepare you to teach in a predominately African-American school. So I asked questions. I paid attention. I was exceedingly polite. I learned about code-switching and ciphering and I learned to admit my earnest desire to do right by others.

Nearing the end of my college experience, still four years away from being dismissed on the Hughes Center loading dock,  I was assigned to observe a teacher and then do my student teaching at Western Hills High School in Cincinnati.

It was here, at West High, that I had a chance to experience life in a predominantly black school. The things I had read about were all there: the passion for learning, the aching poverty, the respect for educators, the ciphers, the storytellers, the Anansis. A depth, a resonance was added to my reading and, more importantly, to my understanding. But I had so many questions, and much more to learn.

It was also here that I learned about another minority group – white Appalachians. A decade later I would encounter Other People’s Words and The Education of Little Tree , meeting a group of people very conscious of how they were viewed by others, and quick to engage formally educated folks such as myself in conversation so they could “take me down a peg.” I proved adept at beating them to it, by insulting myself while proving my success, and quickly fit in.

The author with some of his students at the Harvest Home parade.
Jack takes a selfie with some of his students at the Harvest Home parade.

Twenty years later I would be a veteran principal at a predominantly black urban Montessori high school just over a mile away from my home. In between I learned that one must read about every issue from multiple perspectives. I read Gandhi and Orwell to learn about Indian culture and to question a Eurocentric view of conquest and authority. I read Philip Roth and Elie Wiesel and learned about a Jewish culture not created by the Holocaust but forever haunted by it. I read the words of Chief Joseph which permanently dispelled any notion I may have held that Native Americans had been somehow less noble or brave than those who drove them from the lands that contained their entire history. Alone, reading is not enough, of course. One must take this information and apply it in interactions with others.

Cincinnati Public Schools house students from countless countries who speak over 60 different languages. In Gamble Montessori alone there are first and second generation Americans from over a dozen different countries on multiple continents.

The opportunities for mistakes are many.

How does one create a classroom and a school community that is racially and culturally responsive where there are so many cultures? How does one find the space and time to teach about all of this? How does any person ever come to understand a culture that is different from their own?

I can start by revealing there are two wrong answers. The first wrong answer is to impose one culture on everyone, using the term ‘melting pot’ to suggest that ultimately all that will separate us is a middle name revealing a secret ancestry. The second, equally misdirected wrong answer, is to try to eliminate any vestige of culture at all. Both are equally impossible, and both rob us of the great gift of experiencing new cultures. My mom was partially right: in some ways we are all very much the same. However, it is our differences as much as our similarities that make us more than merely the object of curiosity, but which extend us to a greater sense of what it means to be human, and to challenge our concept of equality. Culture infuses every action, rule, and conversation in the classroom. Your culture, and your students’ cultures, will seep through no matter what you do. So instead of pretending they don’t exist, they should be learned about and celebrated.

Here are some ways we have found to create a place where students are welcome and appreciated for who they are:

Get to know your students.

  • Go to your students’ sporting events or concerts at school.
  • Personally call to invite their parents to Open House and Student-Led Conference nights (you do student-led conferences, right?)
  • Allow students to choose what they research for assignments.
  • Ask questions about their interests, perhaps using a start-of-the-year survey, and then follow up.
  • Go to other sporting events or religious events where they will be performing or working, or visit them at work.
  • Pay attention to their needs.

Learn about other cultures, individually and as a class.

  • Read books or articles by or about people from other countries and groups, especially those represented in your classroom.
  • Intentionally diversify readings and experiences, perhaps by asking “What cultures and countries are you interested in learning about?”
  • Work cultural and ethnic studies into your thematic lessons.

Standardize and teach the rules of grace and courtesy in your classroom – this softens the edges and creates space for being gentle when we make mistakes

  • Expect polite language for even common interactions.
  • Practice what to do in common classroom situations: someone gets angry and storms out, someone drops something fragile or loud, two students bump into each other, two students disagree on an important issue, a class divides over a thorny topic, etc.
  • Provide a place or a time for students to talk to you individually to address concerns about something that happened.
  • Teach students how to mediate their own differences, and include the practice of stating the other person’s position.

Keep reading books and articles about culturally responsive practices and apply what you learn.

I don’t claim to have gotten it all right. I have certainly made mistakes. I have, unfortunately, said things that were offensive in the moment or in hindsight. When these setbacks happen, the best thing, generally, is to acknowledge them and own them, and offer to try and make it right. Ultimately the best approach is to get to know each person individually, and try to meet them where they are.

Last year, one of our seniors had organized a walk through the neighborhood to raise awareness about abusive relationships. The group of twenty or so walkers who had gathered was comprised almost entirely of African Americans, students, and family members. We were milling around in the lobby, talking to each other as we waited for the signal to begin. I recognized a former student in the group and, as I spoke to him, my stomach growled. I had postponed lunch because I knew my senior had planned a lunch with green beans, mashed potatoes, wings, and my personal favorite: fried chicken.

12688370_1114925065184980_3255038886330303794_n

I was about to make a big mistake as a white guy standing in a crowd of blacks. I asked my former student, “Tell the truth: you’re here for the fried chicken, aren’t you?”

As if hitting a switch, the group got noticeably quieter. I realized what I had done. I had just blurted out a stereotype of black Americans. I owned it. “Oh my God. That sounded really racist, didn’t it?” As he started to nod, and say, “Yes it really did,” I added, “I just said that because I, myself, am here mostly for the fried chicken, I hear her mom can really cook.”

From behind me a voice said, “She can cook, but it was MY recipe. And you can have two pieces.” There was laughter. A reprieve. Another lesson learned.

What are your core values? (You have them, right?)

community

This summer, Scott Pardi, a teacher at Gamble Montessori high school, where I am the principal, called me.

“Jack, can I rewrite Gamble’s core values?”

Scott was part-way through his Montessori certification classes. I understood immediately. He was taking Structure and Organization, and was working on specific artifacts to help manage daily issues in his classroom. His was not an existential question, a core values question per se. I knew what he meant. He was fine with our values: Community, Hard Work, Learning, Peace, Respect.  They are posted throughout our school, on the letterhead and elsewhere. In the classroom, each word has a description created to help students understand the core value. These are legacy descriptions, handed down from our school’s first set of teachers, created on our school’s first ever retreat.

The descriptions are generally fine, with one really awkward exception. In this paragraph, the school is symbolically a hand, and every part contributes to the work. The unfortunate phrasing is “each joint supplies …” I can quote the rest but it is immaterial. You see the problem, right? Especially in a room full of adolescents, in an era of debate over the legalization of marijuana. “Each joint supplies …” could send a student off on an awkward and unproductive tangent. Yes, he could change the descriptions!

Upon telling him that, I also quickly drew a red line, to give him the guidance he sought and to make clear where experience and research told me we could not go: the five values must stay the same. He could rewrite the awkward descriptions. It was important that the values remain constant and consistent across the school. This is explained later in this article. However, the descriptions could – and should – be the subject of continual revision and conversation.

Even better than the core values you have? The ones you use. Those are the perfect core values.

He had started the work already, anticipating my answer, and started to read one of the proposed descriptions to me. He paused self-consciously in the middle and said he needed to wordsmith it, starting to apologize. I stopped him mid-apology. I reassured him that the most important thing was that he was grappling with the meaning of the core values for him, and for implementation in his classroom. He was internalizing them and making them his own. It was impossible to ask more from him in that moment.

Many schools and other organizations have core values. Some call them beliefs. Some embed them in a vision or mission statement and some, like us, separate the three: mission, vision, core values. Gamble Montessori’s values, Community*, Hard Work, Learning, Peace, Respect, were “borrowed” from Clark Montessori, our older sister school, as we attempted to model our program on their success. In Cincinnati Public Schools we have occasionally been encouraged to develop a core set of values, often as part of the Positive Behavior Interventions work that we cycle through regularly. Down the street, our closest high school neighbor, Dater High School, asserts, “At Dater High School we …. Work Hard, Love to Learn, Never Quit, Care, Prepare for the Future.” Pleasant Ridge Montessori, another of the public Montessori elementary schools in Cincinnati, proudly proclaims “PRM ROCKS”, which seems to suggest 5 core values. However, their core values are Respect, Ownership, Kindness, Safety. (Yes, they are aware that this is really “ROKS”!)

These examples point to the obvious truth about core values: the most important thing is to have them. There are no wrong core values, except for the ones you don’t have.

Hard Work

That said, there are a few rules you must follow if you wish to develop core values for your school or organization. The process can be flexible but must meet these three criteria.

  1. Create your core values cooperatively. Deciding what you are about as a group requires a group effort. Mottos, visions, and core values passed down from on high, or from years and years earlier, carry less weight than a shared vision developed together. This does not mean that legacy values and mottos are useless. However, if you are starting from zero, the process of discussing, defining, and articulating your values as an organization increases buy-in and ownership.
  2. Select a manageable number of core values. The examples I include in this article all consist of four or five core values. If you go fewer than that, you run the risk of missing large swaths of behaviors that occur in your school on a given day. If you go much beyond five or six, you dilute your message and they become meaningless or overlapping. This does not mean overlap is necessarily the enemy. Too many “core” values is a problem.
  3. State them positively. This rule is true about all sets of rules, including core values and mission and vision statements. Give people something to live in to, something to become. Many teachers create sets of rules for their classes that define what you can’t do: “Don’t leave your seat without permission,” “don’t interrupt others,” or “don’t talk without raising your hand” are some examples. Stating the expectations positively sends a message of opportunity rather than the message of limitation set by these negative examples. The Dater High School example above is an exemplar of positively stated core values, for instance “Work Hard” provides a clear directive to a person.

The purpose of core values is to instill in the group a common sense of purpose and meaning. Earlier I used the phrase “drew a red line” to describe my reaction to a change in the core values in Scott’s classroom, while allowing him to change the descriptions. This is because as a school, we are invested in setting clear boundaries for our adolescents. These boundaries and expectations, when repeatedly reinforced over time and throughout our spaces, become instinctive and ingrained in us.  This is not because our core values are infallible. In reality, the absolute best core values are the ones you have. Whatever they are.

Even better than the core values you have? The ones you use. Those are the perfect core values.

How does one “use” core values? Below is a starter list of ways to saturate your school with your core values, to reinforce and teach them multiple ways.

Post them in the classroom

Placing attractive and legible versions of the core values in a prominent place in the classroom helps provide a framework for the expectations in your classroom. This is strengthened if the values are posted throughout the school, and as they are utilized in the additional steps below.

Learning

Use them in your classroom and building rules

Relating each of your classroom and building rules to the core values, perhaps using each value as a “header” with specific rules beneath it, you move toward several important goals. First, you justify each procedure or rule as belonging to a larger structure of rules, giving each a raison d’être. Second, it helps students categorize each expectation, which in turn aids their memory and makes it more likely that the rules will be remembered and followed.

Place them throughout the staff manual and the student handbook

Core values can help serve as an organizational structure for your handbooks. Much like with the classroom rules, using them as an organizer helps justify rules and expectations. Placing them here also ensures that they will be seen at least once a year as you review the expectations with you staff and they, in turn, review the expectations with their students.

Peace

Include them in student reflection forms [LINK]

At Gamble, we use reflection on misbehavior as a way to reteach appropriate behavior and help a student understand why they misbehaved. Asking a student to relive an experience later and find different solutions helps provide them with resources and “experiences” to make better decisions in the future. The Gamble reflection form requires the student to identify one or more values that were violated that prompted the need for a reflection. Redirecting students to the core values not only serves as a reminder of the rules, but it also helps them understand that the rules serve a purpose other than providing an annoying roadblock to doing whatever one pleases. Instead, behavior is understood to need to match these easily remembered values. A student in a future new situation is likely to remember one of the core values and apply it to improve their behavior. This is a much better strategy for teaching behavior than trying to imagine the countless permutations of behaviors throughout the school and to teach each individual scenario.

In student commitment forms [LINK]

Many schools ask students and parents to make a series of commitments as they enter the school or progress through to new teams. This is certain to include following the rules and not committing certain infractions. It may also address doing work of a certain quality and exhibiting exemplary behavior. Using the core values in this document, especially in combination with the other places above, helps send a unified message to students.

respect

Use them on your school letterhead and other public sites

Part of your saturation process means using the core values in correspondence other than just with teachers and students. message you send outside the school is important too. Showing partners and parents and others that you have a thorough commitment to your values sends a message that a school has thought about what it expects from students. In Stephen Covey’s 7 Habits of Highly Effective People, one of the habits is “beginning with the end in mind.”  Espousing these views of the values we hope for a graduate to possess is powerful. Placing them on public documents is an attractive trait to parents who might have to wade through a wide range of school choices, or might be seeking reassurance that their only choice is a good one. Seeing that your school seeks to instill important values in your child builds confidence and trust.

You and your school have accepted the mission to educate a child beyond mere standardized tests and common standards. Adopting and using core values as a guide and structure for the teaching of behaviors and habits helps create a shorthand for achieving your loftiest goals. The work is not simple, for sure, but it is made simpler by providing an agreed-upon framework of common core values.

Scott envisioned an important 6th core value for his classroom.
Scott envisioned an important 6th core value for his classroom.

Something was in the air this summer. Soon after talking with Scott Pardi about his edits to our core values descriptive paragraphs, Josh Vogt, a veteran teacher at Gamble, brought them up too. Josh is in the important role of Montessori Coordinator. He expressed frustration that our core values are the same as our sister school – we had not written them ourselves. He had written some new possible values down on a sheet of paper, but he wasn’t quite happy with them. Our conversation ranged over a couple of days until a summer meeting where he appeared to have reached an important breakthrough.

“I’ve got them,” he announced, with seriousness.

“Them?”

“Yes, the new core values.” He held up a list of hand-written words and phrases on a lined sheet of paper. It was long. “I just need you to approve them.” He gestured as if handing the paper to me to sign, offering me his pen. There were a couple of columns of values, one of which carried over to the back.

“Long list.” I observed.

“One hundred and six.”

“One hundred and six?”

“Or thereabouts,” he conceded. “Some of them feel a bit redundant. Might be about 100 though.”

“Sounds like you’ve covered everything.”

“I believe I have,” he nodded modestly. “It’s all in there. Honesty, Trustworthiness, Caring for others. Bravery.” He pointed at the list as he said each one. “All the important ones.”

He was right, and it underscored an important point for me. The best core values are the ones you have, and even better are the ones you use. Almost everything he had written down could plausibly be a core value at a reputable school. But the list was so long! I suggested, “I think we might need to simplify a bit.”

“Simplify?” he asked.

“Yes, this seems a bit excessive. You know, in an age of electronics.”

“Oh? … Hmm. I see what you’re saying.” He took the list back. When I saw him later that afternoon I had almost forgotten our conversation.

“I’ve got it.” He pronounced.

“What?”

“The solution to our core values. I have them. Final version”

“Already?” I was surprised. “Final version?” I was remembering the long list and imagining how he could have winnowed it down to five or six.

“Yes.” He paused dramatically. “Emoji’s.”

“Emoji’s?”

“Yes, and we will only need five: smiley face, frog, 100%, American flag, honey pot.”

“The kids will understand it?” I asked.

He nodded reassuringly, “Oh yeah.”

“But will we?”

“We can learn.”

 

What are your school’s core values? We would love it if you could include them in the comments below.

Josh's mostly tongue-in-cheek core values suggestion

* Here and throughout the article I capitalize core values. The English teacher in me cringes. However, I think it is important to note that core values are proper nouns because they play a powerful role in a school, and therefore merit this capitalization.

Good Books: The Talent Code

-by Jack M. Jose

Usain Bolt ignited: "People say I am a legend, but I am not. Not until I have defended my Olympic title. Then I will be a legend. That is what I have decided."
Usain Bolt ignited: “People say I am a legend, but I am not. Not until I have defended my Olympic title. Then I will be a legend. That is what I have decided.”

Usain Bolt. Katie Ledecky. Michael Phelps. The US Women’s Gymnastics team.  In this Olympic season we collectively pause to contemplate greatness and excellence as the world’s best athletes compete in carefully adjudicated sports, with times measured to hundredths of a second, and the title of “World’s Best” at stake. We examine Usain Bolt’s long, muscular frame and we could easily dismiss him as “born to run.” Michael Phelps’ extraordinarily long reach aids him as he propels himself through the water. Simone Biles’ compact build seems made for the floor routine. Are they born to it? What does it take to be elite?

10,000 hours.

In his book Outliers, Malcolm Gladwell outlined a common factor among leading innovators, athletes, and experts in a variety of fields – 10,000 hours of focused practice. This research reinforced and depended in no small amount on the work of Anders Ericsson, a brain scientist whose research suggested the same correlation between practice time and success.  While not simple, the number at least seems straightforward. Measurable. More like a goal than a mystery.

As educators, charged with aiding the most natural human process of learning, we turned this 10,000 number over in our heads. 10,000 minutes. How many hours was that? And in school days? Weeks? How exactly to get to this goal? 6 hours a day, 180 days a year. Well, simple: we could get there by the middle of 10th grade with every student … if we remained focused on only one subject. And so, to try and do this for every student, the work seems impossible. Frustratingly, Gladwell’s evidence is largely anecdotal. There are naysayers, like the author of this Business Insider article who claimed to “destroy” Gladwell’s 10,000 hour rule.

And there are other authors who, as with any innovative and popular idea, had been researching in the same field and explored the notion further. One of those authors is Daniel Coyle, whose book The Talent Code unpacks the notion of being born with certain talent. He concludes, in the subtitle of his book, “Greatness isn’t born. It’s grown. Here’s how.”

As with Gladwell’s book, Coyle’s uses prominent athletes along with somewhat lesser known musicians and other experts. And while he recognizes the importance of time in improving skills, he explores areas where not just one athlete or team, but instead many, have achieved excellence and prominence. These people do not have more time than others available to them. There is something powerful in how they use that time. Gladwell recognized that important detail in his book, that excellence is not something to be stumbled upon at the end of 10,000 hours of just any sort of practice, and wrote an article to dispel the idea. Instead, these authors understand that you have to be working on a skill at the edge of the student’s abilities. The area that Lev Vygotsky called the “zone of proximal development,” where our skills are being challenged and our work is improving in speed and accuracy. An area which, not coincidentally I believe, has all the characteristics of the conditions of “flow” as researched and explained by Mihaly Csikszentmihalyi.

Jeff Brokamp, Principal of Walnut Hills High School, by many measures the best public high school in Ohio and an annual member of the US News and World Report’s national best schools list, feels that this book has an important message for educators. “Every teacher should read this,” he told me. I replied that I think everyone who works with learners should read it. Subsequently, I have shared it with my coaches and recommended it to teachers who have asked how to improve their practice. Here is why I share it with those who are interested in getting the most out of their limited time with learners.

Coyle breaks the “talent code” by declaring it a process of 3 key parts. Helpfully, these are all controllable factors: deep practice, ignition, and master coaching. While the book seems targeted at coaching athletics, it has powerful implications for the academic classroom.

Deep Practice

In deep practice, the student enters a “highly targeted, error-focused process” of stopping and focusing on repairing small errors. Whether it is a clarinetist working – as if from a blueprint – on getting each note right in a challenging passage, or a pilot working on the skill of instrument-only flying in the “Blue Box”, deep practice focuses narrowly on a specific skill. A quick illustration of the concept comes from Brazil’s soccer team, where players – due to a lack of resources including soccer fields – practice in a highly confined space, using soccer balls that are smaller and heavier. In this way, the unintended consequence of insufficient resources is a mastery of the ball handling skills required to out-maneuver an opponent on the field. While much of the game of soccer is spread out on the open field, these pivotal moments of defender vs ball-handler really determine the outcome of the game by allowing a team to control possession and set up more shots and better shots on goal.

Deep Practice in the Classroom

In the academic classroom, a math teacher can emulate the deep practice model by breaking down a math process into its component parts. If a particular step slows down or confounds one or more or her students, the teacher can provide practice just on that step. Instead of having students run over the open fields portion of the questions, the parts they already have mastered, wasting precious classroom time, the teacher can isolate many examples of those particular steps. The student can enter deep practice by practicing, over and over, the specific skill they lack. This intense practice speeds growth and maximizes the little time we have.

This can also happen by using the concept of writing across the curriculum where every student is asked to write in response to every question in every class. This creates additional practice where some students would otherwise simply tune out or attend to something other than the question at hand.  In a typical classroom, a teacher covering a concept can pose a question to the group and have only a few hands go up. The response might be to call on one of those whose hands are up. A more skilled teacher might recognize that he has called on those students already and ask for additional volunteers. A master teacher will use the concept of cold-calling and writing to learn to ensure deep practice. Here’s how that works. For the key concepts in a lesson, instead of calling out a question to ultimately be answered by one student, the master teacher asks every student to write their response. This creates almost universal engagement with the question. If students then pair up and share those answers with each other, then offer their own or their partner’s response to the whole group, each child has twice engaged with the question and possible answers. When shown or guided to the correct answer by a skilled teacher, the student can refer to their written notes and their conversation – their deep practice. The work is rewarded with the right answer, and they have put themselves in a position to understand why it is right, or at least to remember it better. This process takes a little longer than the traditional call and singular response, but increasing participation from 1 to 28 students in the same period of time makes it far more efficient.

Ignition

“If people knew how hard I had to work to gain my mastery it would not seem so wonderful at all.” – Michelangelo

There are three steps to help someone move from merely understanding deep practice to helping it happen. Collectively Coyle calls these “ignition.” Some children arrive in the world with a “rage to master” a new skill or skills, according to the appropriately-named psychologist Ellen Winner. Perhaps all children arrive with it, and their environment either nurtures that or stifles it. However, creating the conditions for igniting learning is not a mystery. Through all the examples of individual passion and genius like that of world-record holder Katie Ledecky, Coyle sees evidence of three common steps available when ignition finally happens

  • Chunking and slowing it down – the best learners and masters of skills find ways to master small steps within the larger skill. In reading, we master the sounds of letters even as we are memorizing common words as a whole. Together these skills help us read for understanding and attack new words we have not seen. Again, with a musician as an example, rather than practicing the whole piece over and over again, chunking means breaking the work into parts, then focusing in on the areas that are difficult, and not wasting time with the parts already mastered. Additionally, the masters slow a skill down to understand its component parts. While they do this, myelin is still forming, and they are understanding the pieces and how they fit together. This way they can focus on eliminating errors, and understand the blueprint of the larger whole.
  • Repeating it – the deep practice model calls for a lot of targeted practice. Over and over again. You hear it from the greatest athletes, as well as researchers and artists. They are practicing their skills, researching their fields, over and over again. Typically about 10 years’ worth of practice is what it takes to become elite in the field.
  • Feeling it – Coyle is quick to point out that none of the actual masters in their fields with whom he spoke used the words “easy”, “natural”, or “genius” to describe what they had accomplished. Instead they described their practice using words like “alert”, “edge”, “focus”, “mistake” and “repeat.” In short, even in practice they were working toward a goal and feeling the effort closing the gap between where they were and where they wanted to be.

Ignition then happens when these parts are in place, and the artist, athlete, or academician sees themselves as engaging in a task to achieve a long-term goal. Perhaps they see someone in the field who they want to emulate, or they have a life goal of achievement in a certain area. A commonality among the champions is that they knew they wanted to be champions, and they knew that it would take a long time. And, most importantly, they identified with someone who had accomplished what they wanted. They knew they belonged at the top.

Greatness isn’t born. It’s grown. Here’s how.

Ignition in the classroom

Ignition then has clear implications in the classroom, closely tied with research by Carol Dweck in the area of Mindset. Students need to understand the work in front of them, be willing and able to engage in the work of targeted growth, and, importantly, see themselves as capable of being successful over time.

Additionally, students benefit from seeing how they belong to something bigger and more important than themselves. In the classroom, we can help students feel part of something bigger by telling the story of our classroom or school, and particularly of students who achieved lofty goals who emerged through these same classrooms and hallways. We can also build connections to professionals in the field through intersessions and other real-world experiences, and innovative projects such as Gamble Montessori’s Senior Project (to be featured here soon.) In this way, we can demystify success and expertise, and put it within range of every student.

Master Coaching

In the hotbeds of success explored by Coyle, he saw another common theme: a master coach. Coyle watched a master coach, Hans Jesson, walk two students through cello lessons. Coyle asked, after the lesson, which of the cellists were better. Coyle believed the first was much better and was surprised when Jensson struggled with the question. “It’s difficult to say. When I teach, I give everyone everything. What happens after that, who can know?” Basketball Coach John Wooden is the winningest coach in men’s college basketball history. When his coaching style was explored through scripting and breaking down every audible comment, his coaching was found to be lacking in overt inspiration, and instead was infused with practice. An article by two researchers even found that he had a particular sequence of events he used so often they dubbed it a “Wooden”: he showed the player the right way to do something, imitated the wrong way they had just done it, and then he showed them the right way again.

Master coaches have what Coyle calls a “matrix” – a vast understanding of the task and what is needed to accomplish it well. Also, they have a perceptiveness about the needs for each of the individuals with whom they work. Third, they possess what he calls a “probing, strategic impatience,” where they interrupt practice to strengthen specific things they see need work. Finally, they possess a “theatrical honesty” with which they point out mistakes almost as if each mistake was the end of the world, then transform that moment into a chance for new learning, which is equally theatrically praised.

Master Coaching in the Classroom

It is the work of the teacher to become a master coach in the classroom. Meet students where they are, through pre-assessments and close examination of work to determine their level, then using differentiation and targeted practice to help them continually work within their zone of proximal development. That is – they need to become experts not just in their area of teaching, but also at seeing where their students are currently, and how to move them forward.

A reading teacher might work with a student reading aloud, inviting them back to the word they just mispronounced, or even back to the start of the sentence to make sure they read it at a fast enough speed, or with sufficient fluency, to get meaning from it. One student might get assistance with pronunciation and decoding, while another might get assistance with sentence inflection.

Most importantly, a master teacher can forge a personal connection of trust and love with his students. This happens through hard work, masquerading as effortless “being there” for students. Thus, building relationships become the fundamental first step of learning.

You know we worked harder than you. (Author's paraphrase.)
You know we worked harder than you. (Author’s paraphrase.)

The Brain Science of Deep Practice and Master Coaching

Every signal the brain sends travels along a path of neurons. That path is coated and reinforced by a recently-understood substance called myelin. The more the pathway is used, the more it is reinforced. This is true for every skill and every action, whether the action is correct or not. This, of course, has implications for all of our actions. As a teacher, it has important implications for teaching and re-teaching as a primary tool to address not just classroom errors but disciplinary matters as well.

Deep practice of specialized, broken down skills develops myelin in important information and skills that will need to be recalled. In this way, practices in the classroom that create multiple chances to learn a skill, such as deep practice, will physically change the brain of the student. Practicing the correct skills correctly, can permanently improve students’ acquisition of the target skill and related skills. If we can expand to an entire classroom answering a question, this is 28 times the amount of growth we would get in a traditional classroom. If we can target the practice to a specific skill and cram 6 or 8 practices of the skill instead of 2 practices of the whole process, then this is growth at a factor of 3 to 4 times the traditional classroom. That’s a lot of myelin, laying the groundwork for a superhighway of correct skills.

Master coaching means, in short, understanding which pathways are not yet developed. Looking closely at student skills and addressing deficiencies promptly and accurately helps ensure that the right pathways are being formed. This is why it is important that we correct students’ grammar at every opportunity, and teach them to make eye contact and give a firm handshake at every greeting. This is also why at Gamble we use the Teach Like a Champion skill of No Opt Out, where a student who gets the answer wrong has a chance to hear the correct answer, then must give the correct answer verbally to the teacher. The right action reinforces the learning. We are creating powerful habits that sometimes are working to erase older powerful habits. The master coach does not pass up an opportunity to help rebuild it the correct way.

In a way, we are all called to be John Wooden in the classroom. However, the work has been demystified. In order to create superhighways of excellent practice, we need to utilize deep practice – chunk the work, practice it over and over, and help students understand when it is right. We need to help students see the value of their work and identify with those who use the work in a valuable way in our society. We need to build deep relationships of trust with students, and we need to provide them very specific interventions at the time when they need it. Most of us do most of this just about every day.

What area seems most natural for you? Which area will be the biggest struggle? We welcome your comments.

Good Books: The Checklist Manifesto

-by Jack M. Jose

imgres

It always seemed to happen this way: The parents left the room at the end of the meeting, and walked down the hallway. We resumed our team meeting, addressing the next issue on the agenda. Someone would exclaim, “Rats! Forgot to ask them about the permission slip for the field trip!” And he or she would rush to the door, but the parents were gone.

Or maybe we had forgotten to explain a key upcoming homework assignment, or mention an important project deadline.

This was a chronic experience for each of the teacher teams I was on at Hughes Center. And it turns out that forgetting things is a problem for people in other professions too. I learned a simple and effective solution to this vexing problem in a book about making detailed lists, and following them in order: The Checklist Manifesto.

 

Atul Gawande, a renowned surgeon and author, starts The Checklist Manifesto by differentiating between errors made in the face of great complexity (because we do not know enough), and errors made by ineptitude (because we fail to access or use what we do know). Speaking from his profession as a surgeon, great complexity is a reality of his daily work. We encounter similar complexity as educators – what is the necessary preparation to help a student understand or create an appropriate metaphor, or to know when to solve a problem using the quadratic formula? These are complex, but knowable. As professionals in a particular discipline, we should be expected to have a grasp of the solutions to these intellectual progressions. This is where our expertise is absolutely necessary and irreducible. Checklists cannot necessarily help with this.  Errors of ineptitude or oversight, however, are the kinds of errors that checklists are designed to eliminate. Procedures need to happen in a certain order, and doing them that way creates better outcomes.

2016-07-31 23.43.36

picked up a newer version of The Checklist Manifesto at a book store last year, and saw that it had a new introduction. Though I had read the book years before, I was immediately drawn into the narrative, demonstrating how a checklist was instrumental in helping to safely (and famously) crash land a plane into the Potomac River. More on that later, as I talk more about the book that helped me see the world of my work completely differently. Principals and teachers inhabit a world of tremendous complexity. There are layers of expectations placed on their students, dozens of types of assessments, and countless instructional tools and techniques at their disposal to help their students master the skills necessary for promotion. Within this complexity, there are some processes that repeat somewhat endlessly into the future, processes contained within a single class period, a day, a week, a quarter, a semester and even a year. There are right ways to do many of these regular processes. Checklists are, in this complex environment, a remarkably simple way to make sure we are doing the important things right.

 

Checklists to help with routine events

In 2012, as part of training for principals in Cincinnati Public Schools, a member of the Board of Cincinnati Children’s Hospital spoke about the mistakes made by doctors at the hospital. They had a patient mortality rate of 4.6% in 2001, which had been a very slight improvement on the year before.  This placed them above the middle of the pack for similar hospitals, and had been a point of some pride for earlier leadership. However, they had become dissatisfied with being in the middle of the pack relative to the percentage of children dying in their care. Each number was a tragedy, and there was no excuse for not taking effective measures to prevent them. The Board at Children’s was especially concerned to note that many of these deaths were, in their estimation, preventable. Doctors administering incorrect medicines or doses, doctors and nurses making mistakes that resulted in infections, such as pneumonia acquired while on a ventilator. They instituted a series of reforms which included checklists. At the end of 2011, their mortality rate had been cut dramatically[1].

Gwande provides as an example a different institution, Johns Hopkins hospital, where checklists were instituted for a specific common ventilator procedure. In addition to a clear set of steps posted where all could see them, nurses were given the unusual authority to stop the procedure if a step was missed. Prior to the implementation of the checklist, secondary infections had been the leading cause of complications and deaths at one of the world’s most prestigious medical facilities. This simple addition nearly eliminated those infections.

Checklists are, in this complex environment, a remarkably simple way to make sure we are doing the important things right.

So checklists can help eliminate mistakes as we repeatedly complete important procedures. An example of an academic use for routines is the weekly checklist in the structured classroom. In a typical classroom, a child might receive one or two assignments each day, with varying due dates. Assignments may even be dispensed one at a time. However, a checklist is an important tool in helping a child develop skills related to managing time and work. The Montessori weekly checklist enumerates planned lessons and activities, such as regular reading time for students to encounter challenging and engaging material, teacher-led mini-lessons to provide new content, and shelfwork to help each student develop existing skills. The checklist format aids the student in utilizing her time wisely to complete the necessary work. Powerfully, the checklist in this case serves the “patient” and the “doctor” equally, as utilizing the format from week to week ensures that the necessary modes of instruction are regularly used, instead of a teacher falling back on a favorite or comfortable routine or lesson format.

 

 

Checklists to help with infrequent events

The popular rock band Van Halen’s live performances included massive amplifiers, fireworks, lights, and electric and audio cables spread across entire stadiums. Their shows were memorable, but their demands as a band were legendary and one was individually ridiculous: they demanded M&Ms at every show, with all the brown ones picked out. Their manager explained to Dr. Gawande that it was not because they were pampered celebrities with an aversion to brown candies. Instead, their demanding checklist was created to make sure that the performers and fans were safe on stage every night. There was a lot that could go wrong, especially as the lead singer was hoisted in a harness for a spectacular entry, and fans stood near scaffolding holding massive audio equipment – and did I mention fireworks, water, and electricity? The tour double-checked everything the day they arrived; if there were brown M&Ms in the bowl, they would know that the venue did not pay attention to the details. It was not a frivolous demand; it was a fail-safe to ensure that no one’s safety was at risk.

So checklists can help make sure that an infrequent or even one-time event, such as a Van Halen show in your local arena, happens flawlessly.

I explained earlier that Gawande said checklists could help with errors of ineptitude or oversight, where someone makes a mistake in carrying out a familiar procedure. This is the team meeting problem. We would enter a conversation with a specific objective, and the intention to cover one or two items in particular, such as poor grades, or a particular disciplinary incident. The conversation would address the big issue, and the parent might bring up new and important information. We would wander off-task, fully engaged in the new direction of the conversation. These can be contentious meetings, full of hurt feelings and embarrassment for students and adults alike. It is understandable that everyone involved might forget other, less significant topics momentarily. Perhaps we missed a signature on a permission slip for an upcoming trip, or we failed to make sure the family could access the online gradebook.

Inspired by this book, and motivated by our repeated experience, we created a team meeting checklist. We made a simple list on the bottom of the page, charting the things we might need to cover in a conference. We used our old meeting form with this small addition and we found that we forgot less, and accomplished more, than we had before just by assigning one person to run through the checklist at the end of the meeting, to ensure we hit each topic.

This checklisted sequence of questions works to prevent anger and withdrawal just like a correct sequence of events in a hospital helps to prevent infection.

Okay, so maybe conferences are not life-and-death situations on the surface. And they definitely are not rock-n-roll concerts. However, they can be important moments in a child’s education, and key pivot points in the relationship between a family and the school. Getting things right in the conference – covering the important issues fully, addressing critical needs, and valuing the family’s time – is an important part of building trust and making sure that the student’s needs are met. There are a finite number of things that can potentially be covered in a conference, which have a seemingly infinite number of permutations. A checklist like the one here is an investment in the golden triangle – the relationship between the student, teacher, and parent.

 

Checklists to help in moments of conflict or crisis

Pilot Chesley “Sully” Sullenberger will be the first to tell you that he finds it odd to be famous as a pilot because he crashed a plane. As his passenger jet lifted off from LaGuardia airport in 2009, it struck a flock of geese, causing damage to both jet engines. There could have been dozens of causes. The airline industry, which has an understandable focus on safety, has used checklists for years, and they had one for just this situation. Sully and his copilot were able to speed twice through this troubleshooting checklist before deciding they needed to look for the safest possible place to land a plane in Manhattan. He chose the Hudson River, and there were – famously – no deaths. He attributes his clear thinking to his familiarity with the checklist. The process for eliminating all possible causes reduced his panic and allowed him the time to find the best place to crash land.

Checklists can not only be used to make sure that the necessary steps all happen in a moment of high tension or anxiety, they can also work to make sure that steps happen in the correct order. At Gamble Montessori high school, we realized that when students returned from suspension, that they felt dislocated from the school – out of touch with what they had missed in class, and still feeling as if their teachers distrusted or disliked them because of the incident. So we instituted a return conference checklist, which we explain in more detail in our post Welcome Back. We had learned from experience that these steps had to happen in a certain order. Too often, these conferences after an incident immediately start with a description from someone at the school of what happened. The student often would react one of two ways: they would either dispute the details of what was being said, or they would sit in silence and mentally remove themselves from the conference. We know that a student in this mindset will not be a partner in problem-solving for the future. So we turned the old, ineffective conference model on its head. Our checklist starts with a non-negotiable step where every adult at the table offers a strength that they see in the child. Only later in the conference is there a brief description of the incident followed not with accusations and a re-hashing of the event, but with everyone involved being asked to partner in helping the student be successful moving forward.

This checklisted sequence of questions works to prevent anger and withdrawal just like a correct sequence of events in a hospital helps to prevent infection. The student, having been welcomed back with a shared awareness and acknowledgement of his strengths, gets to become a partner in problem-solving how to help himself be successful moving forward. The intentional sequence of events works to help students return to school ready to learn.

Ordered checklists, simple lists of routines and important processes, are tremendously useful in many professional situations, including education. Whether in routine events, infrequent occurrences, or moments of conflict, having a list of the correct sequence of steps to try can help make sure we reach the best possible outcome for all involved.

Perhaps there are processes for which you already use effective checklists, or there are processes at your school that need to be “checklisted.”

We would love to hear your ideas in the comments below.

[1] “Newsroom.” Cincinnati Children’s Earns National Award for Patient Safety. Jim Feuer, n.d. Web. 30 July 2016.

Talking About Tragedy

-by Jack M. Jose

Events of the past two weeks have shocked the nation. Videos of the police shootings of Alton Sterling and Philando Castile have been widely spread, and even more widely discussed and debated. The shooting of 11 Dallas police officers, leaving 5 dead, while they escorted a Black Lives Matter march, created a national crisis. Then a truck ran into a large crowd in Nice, France, killing 84 people. And Sunday morning’s news brought the deaths of 3 more police officers in Baton Rouge. … Or perhaps you are reading this article after these events have faded; in that case you can likely fill in your own tragic “news of the week” that has created a comparable feeling of anxiety and dread.

Whether on television, at the newsstand, or on Facebook or other social media, the headlines always proclaim something to fear.

Our children arrive at school with questions and concerns. They have seen horrific images. They have heard of deaths and worse. Perhaps their parents have shielded them from it, and they’ve learned about it in the halls, or perhaps their parents have involved them in the discussion, have added on their own fears and conjecture. We know that when the world of safety and well-being is at risk, our bodies produce adrenaline, and we are unable to master even short-term memory tasks, let alone take on the deep learning demanded today. Our students, less familiar with the news and thus less able to deal with the experience of the stress reaction, are even less capable of dealing with it. They cannot just “forget about it” or even push it to the side for too long.

Students often worry about national and international events they see on the news.
Students often worry about national and international events they see on the news.

What do you do when you can’t ignore it, and an outside tragedy simply has to be addressed in your classroom? There are a series of questions to guide you through the process of addressing fears, whether it is the questioning of a single child or a group of wary adults. Through the lens of these four questions, we can start to address the difficult work of talking about tragedy. For the purpose of unification of the article, the Philando Castile shooting will remain the primary (though not the only) example throughout.

What do you know?

With younger children, “What do you know?” is an obvious first question. (It is especially handy when you suspect there is a “birds and bees” question coming. Often, “what do you know” lets you start a couple levels easier than you thought!) This gives you a chance to assess what the student(s) know, and to determine what, if any, misconceptions they may have about the situation. The same is true for our adolescents and even adults engaging in a conversation. Asking “what do you know” is a great start to any discussion, because it grounds it in facts.

The teacher is a helpful guide in this conversation, and she must be diligent in her attention to details. It is important that there is precision in language, and that the individuals involved are spoken about respectfully. For example, if discussing the shooting of Philando Castile, our conventions of discussion would dictate that we refer to him as Mr. Castile, and to the officer involved as Officer Yanez. Later we might need to look up the names of Mr. Castile’s girlfriend, and the other officer involved to facilitate the conversation. We might point out that news agencies would be unlikely to publish the young girl’s name, because she is a minor and responsible media generally respect the right of privacy for minors. These conventions of manners and civility retain the dignity of those who are being discussed, and thus uphold our own classroom values. We can establish the city in which the event occurred, the date and time, and other factual information.

Insisting on civility and the facts is tremendously reassuring. The knowledge that an effort is being made to be objective and to get things right helps calm our students. Refusing to use loaded language such as “resisting” or “assassination”, with the explanation that these words are characterization rather than facts, will keep the conversation in a more rational spot.  It can also create order and reason among students who, especially in a case such as this, may have very different and strongly emotional interpretations of the significance of the event.

What do you fear?

This is an important second question, and the one that most clearly allows you to address the fears of the individual students. By asking this question, you will get to peek inside their minds, in a sense, and find out what drives their strong reaction. Using the example above, a student might express a fear that their own father or uncle might be at risk, and you might learn that their concern stems from that individual being a black man, or an officer, or both … or neither.

The fears of children can be outsized and, in our minds, irrational. However, dismissing their concerns out-of-hand is not reassuring. In their book How to Talk So Kids Will Listen, Adele Faber and Elaine Mazlish remind us that in order to stay in good communication with our children, at any age, we must first accept their viewpoint as valid. If a child expresses a fear that police will go around shooting more and more people, the teacher must resist the urge to laugh or mock this viewpoint. “That’s ridiculous, you don’t have to worry about that,” might seal the deal for an adult, but it is not reassuring to a child. In fact, it will likely damage their trust in you, and make it less likely that they will open up to you in the future, since they will then know their viewpoint will not be seen as valid.

Instead, if a fear seems outsized or irrational, it should be treated with respect, and revisited with examples and gentle questions. “Why do you worry about that?” is a good follow-up question. This might elicit a specific incident in the child’s past that opens up a related set of fears. Or, it might prompt the child to self-examine. In this questioning, the student himself might note that although he saw this one video, that in fact he knows several adults who have stories about being pulled over and this has not happened to them. The teacher might provide other related facts, perhaps about the number of traffic stops daily that pass without incident, or an investigation of what draws people to become a police officer. The desire to help others, which is a common answer to that question, does not correlate well with an eagerness to shoot others.

The teacher must guard herself against personalizing the issue. It is a powerful human tendency to treat our personal experience as if it is proof of something true when, at best, it is merely a pixel of evidence in a much larger picture. That does not mean that her perspective and experience are not true or a valuable part of the conversation; it does, however, mean that it should not be treated as the end of the discussion on that matter.

Whether on television, at the newsstand, or on Facebook or other social media, the headlines always proclaim something to fear

I was teaching at Hughes High School in Cincinnati in April, 2001 when 19 year old Timothy Thomas was shot and killed by Officer Steven Roach, kicking off weeks of civil unrest in our city. I was a white teacher in a classroom of predominantly black students, and we found ourselves involved in a challenging conversation about the incident. My most vocal students were advocating for running from the police, perhaps just to show me their attitude toward authority, or perhaps for other reasons. By using the Socratic method of questioning, I helped the students have a fact-based and growth-focused conversation about the incident. As we covered the details we knew, a student pointed out that Mr. Thomas ran because he was scared. I asked, “And how did Officer Roach probably feel?” Students offered, “angry,” “salty” (slang for “embarrassed”) and then one student said, “Awwww!” and the room went quieter. “No,” this student exclaimed, aware that he’d had an important insight.  “He was feeling scared too, running down a dark alley after some guy.” This changed the conversation for us, as some of the students had not considered the perspective of each person involved, just the person who was most like them.

Sometimes the fear a child expresses is completely rational. The child whose mother is a police officer is understandably afraid for her safety when she is at work. A child might fear what could happen if his father got pulled over by police. When these fears are expressed, there is not a statement to be used as a talisman to push them away. There should not even be a desire to push them away. Fear is real. Fear is personal. It is not, in itself, irrational. Attempting to simply soothe someone’s fear or to make them feel better is not the answer. Understanding and sympathy – literally “feeling with” – are the best tools at our disposal. “I am certain that you worry about that. I am sorry that it causes you anxiety.” Feeling heard and understood is good medicine for fear.

What do you hope?

Taking the discussion from the realm of fear to the realm of hope can be a pivotal moment in a conversation, and a transformative moment in the classroom. Asking this question next allows the group to move on from the discussion of our fears – where, sadly, we may compound each others’ fears, as students now hear new things which make them scared – to a more positive focus.

One important change the question “What do you hope?” brings about is greater involvement in the conversation. Some students may have sat out the first part of the conversation because they did not know as much as their peers, or because their thoughts were being well-represented by other students, or because they were simply uncomfortable sharing their fears with others. Some may not have gotten involved because they feel no direct connection to the incident. However, we are all creative, and those students whose voices were not heard during the discussion of our fears are often interested in describing their vision of the world as it could be.

Frankly, children are really good at “hope.” Their optimistic eyes can see opportunities for peace and cooperation that we adults have long since stopped being able to see. And like in the “fears” discussion, the teacher will receive some ideas that she, with her age and wisdom, might feel tempted to dispel. Fortunately, I probably do not have to tell anyone that you should not say to a child, “Well, we can’t ALL love EVERYBODY.” So they will propose a more perfect vision of the future that may exclude violence, or eliminates the need for police, or may likely come up with something we cannot even image. The correct answer for this is “Wouldn’t that be great!” Meanwhile, the teacher can still root the optimism to reality. The child who suggests “We can make it so the police don’t shoot,” might get a response that “Yes, perhaps with different training this could happen.” The switch in the conversation is not merely semantic, however. The human brain needs to experience optimism, and can be trained to do it.  A student proposing a majestic, sweeping solution can be helped to make it more specific, which makes it less ethereal and more likely to occur – a solution rather than a dream. Tamar Chansky, author of Freeing Your Child From Anxiety, acknowledges that creating realistic steps within an optimistic view helps redirect the anxiety into a constructive state of mind. This makes the situation survivable, and thus more mundane.

Insisting on civility and the facts is tremendously reassuring

This question also engages us – students and teachers – intellectually, and gets us out of our amygdala and into the rest of our brain. We are also heartbroken by these events, and the sense of powerlessness we feel to affect change. This question is more than an exercise, it is a form of therapy. We cannot resist problem solving under most conditions. It is a strong evolutionary trait (coupled with the also-indispensable ability to worry about the future) that has treated us well over time.

17k53yHow can you act?

Fred Rogers, longtime host of Mr. Rogers’ Neighborhood, would get scared seeing tragic events on TV as a child. His mother would tell him, “Look for the helpers. You will always find people who are helping.” He says that this thought brings him comfort to this day. All around us, in every situation, there are people who are helping rather than hurting. It brings him comfort because it draws us out of helplessness into our sphere of influence and allows us a chance to take action.

What do we know? What do we fear? What do we hope? How can we help?

When we learned that Philando Castile had been a cafeteria supervisor in a Montessori school, members of the Montessori community in Cincinnati wanted to do something specific and positive to honor his life. We reached out to one another on Facebook. A small group met at Gamble on the Wednesday after the event to brainstorm a response. What we came up with was a three-part response. First, we agreed to act in our own backyard. In response to a suggestion that we should put a picture of Philando Castile on our cafeteria, which we rejected, it was proposed that instead we honor our own cafeteria workers with a picture in a prominent place. We also sent a peace lily to Mr. Castile’s funeral, with the message “To the Family & Friends of Philando Castile – Our hearts are full of love and sorrow as your family and our country mourn the loss and celebrate the life of your son, brother, and friend. In sympathy, Cincinnati Public Schools, Montessori Coalition.”

Then we turned to the issue of talking with our students, staff and parents. We acknowledged that this conversation would vary based on the age of our students. Elementary schools were likely going to plan for a different type of conversation than our high schools. Within our own conversation we were able to anticipate challenges of underlying biases and beliefs. We acknowledged the importance of setting up an opportunity for our parents and staff to talk in a safe place. We were learning to dance together, we realized. We had to make it okay to step on each others’ toes without quitting. This was true for the teachers and administrators, and would be true in our classrooms, and in our PTO meetings as well, where a great diversity of opinions would be aired. Creating this atmosphere starts with an overt statement at the beginning of the conversation: at least one of us is likely to say something unintentionally hurtful or offensive, but we all have made ourselves vulnerable by attending this conversation. We have to respect and value that risk.

With our staff, we agreed to participate in an awareness-raising activity, to help our teachers be aware that each of us are struggling with hidden issues and concerns.

In the proper structure, and given a safe place to express fears and ideas, students can come up with some impressive solutions. This conversation will always be emotional, challenging, and exhausting, but difficult conversations frequently are. Following these steps will help create a better sense of understanding and efficacy among all involved.

Exeter Math Institute: Math or Social Justice?

-by Krista Taylor

“Verify that P = (1,-1) is the same distance from A = (5,1) as it is from B = (-1,3). Find three more points that are equidistant from A and B.   Can points equidistant from A and B be found in every quadrant?”

I’m sorry, what?

It was the first day of math training, and this was the initial task.   I had signed up for this professional development opportunity because Jack said it would be good, and because I have spent a significant amount of time over the past several years trying to improve my math instruction. Because, you see, I was “bad at math,” and that is not something that I ever want to pass on to my students. As a result, I have worked hard at becoming a better math teacher.

Math has never come as easily to me as other subject areas. In the 7th grade, I was “honors-tracked” in all subjects. I only stayed in honors through the end of the 8th grade, but by then the damage was done because my course of study in math had already been accelerated. I skated through Algebra II in the 9th grade, and very nearly failed Geometry in the 10th. At that point, I stopped taking math altogether. My advisor told me that I shouldn’t even consider taking Chemistry “because of all that math,” so science went as well. While that opened a lot of time in my schedule for terrific courses like Art History, and the History of the Theater, ultimately quitting math early did me no favors.

What irony then that teaching math has been a part of my job description throughout my career.

It wasn’t until I spent three years co-teaching math at Gamble with Katie Doyle that I began to feel a sense of competency. This was reinforced by the occasional proclamations of my own children when, upon returning home from work in the evening, I would hear, “I’m glad you’re finally home; I’ve been waiting for you to help me with my math homework!” Every time, I was tempted to turn around and look for whoever most certainly was coming in the door behind me. “I’m sorry, you’re waiting for who to help you with your math homework?”

Which brings me back to the math training. I want to be a better math teacher. I want teaching math to feel as fluid for me as teaching English does. I want to be certain that I am serving my students in the best way possible. To that end, I know I need to keep working at math. So, I committed to four summer days of math PD.

Which brings us back to, “Verify that P = (1,-1) is the same distance from A = (5,1) as it is from B = (-1,3). Find three more points that are equidistant from A and B.   Can points equidistant from A and B be found in every quadrant?”

I wanted to raise my hand and say, “Excuse me, but you see, I think I’m in the wrong training. I want to get better at teaching math, not doing math!”

I wasn’t nearly that brave, so instead I did this. (Okay, with the group I was working with, and assistance from the teacher, I did this. It’s still pretty cool.)

Exeter math paper

I’ll admit it, as an adult learner, the math was interesting. We were working on problems from the 9th and 10th grade math curriculum at Phillips Exeter Academy in New Hampshire.

Yes, THE Phillips Exeter Academy. Arguably the most prestigious 9th-12th grade prep school in the country. Tuition for boarding students at Exeter is $47,000 annually; for day students, it is a mere $36,500, and there are rigorous admission criteria. The average class size is twelve; the student-teacher ratio is five to one. THE Phillips Exeter Academy. Full stop.

The Exeter math program is unlike any math instruction I have ever experienced.FullSizeRender (9)

  • There is no textbook, only a binder full of problems.
  • There is no direct instruction.
  • There is no modeling.
  • There are no examples.
  • Nearly every problem is a multi-step, word problem.

 

The structure of the class is such that when students enter the classroom, they immediately begin putting answers on the board from the homework the night before. Then the group discusses each problem, assessing accuracy, determining alternate methods, revising the work, questioning the results. The teacher’s role is to provide a few prompts and probing questions to deepen the understanding of the group, and to correct inaccuracies. Once all of the problems have been explored, new homework is assigned to be analyzed the next day in class. That’s it. That’s the entirety of the instructional process each day.

But, at the end of Day 1, I found myself feeling aggravated. I wanted to get better at teaching math to MY students. My 7th and 8th grade students at Gamble Montessori High School in the Cincinnati Public School System. How in the world was spending 8 hours a day for 4 days completing Exeter math problems going to help me to do that?!

Exeter students are not my students.

Exeter students pay tens of thousands of dollars in tuition each year. Seventy percent of my students are eligible for the Federal Free Lunch Program. Exeter students must demonstrate academic excellence in order to be admitted to the program. Thirty percent of my students are identified as having a disability; many more struggle with significant skill gaps. Exeter students either live at school full-time or remain on campus until 8:00pm each evening. My students go home at the end of a 7-hour school day, and some of them experience significant stress in those home environments. Exeter students are instructed in class sizes of 12. My students are in classes with 25-35 of their peers.

Exeter students are not my students.

The second afternoon, during a break, I had a casual off-hand conversation with Sami Atif, one of our instructors who is a math teacher at Exeter. We were discussing the make-up of the student body at Exeter.

He said, “It’s a cultural thing.”

Taken aback, I defensively asked, “What do you mean, exactly?”

His response surprised me. “It’s about culture.  These kids are empowered.  They don’t hesitate to question a teacher or a problem.  I don’t think I ever questioned a teacher when I was growing up.  I wouldn’t have dared.  These kids don’t have that issue.  It’s about power.  They believe they have the right to question and to speak up.”

The conversation lagged, the break ended, and we went on with class. But his words hung with me. I revisited them on the drive home, and at some point before I went to bed that evening, it hit me like a kick in the gut.

“These kids are empowered.  They don’t hesitate to question a teacher or a problem . . . It’s about power.  They believe they have the right to question and to speak up.”

I want that! That empowerment? That questioning? I want that for my students. I don’t care how I get them there. If this math strategy is what will give them that, then I want that for them, and I will do whatever it takes to get it for them.

Days three and four of the training were different for me. I was all in. Not just for me, for my students, too.   It helped, of course, that I was witnessing my own math development in action. I was thrilled on Wednesday evening to discover that not only was I able to approach nearly every problem assigned for homework, I was able to get to an answer that I was near certain was correct.

Here is an example: “Let A = (-2,4) and B = (7,6). Find the point P on the line y=2 that makes the total distance AQ+BQ as small as possible.”

IMG_0448 (1)

That was the change in me after three days of practice.

And I started to observe the instructors. This was far more than a curriculum; it was a methodology. The first thing I realized was that they never (never!) provided or confirmed an answer. This prompted more than one person to question whether the instructors actually even knew the correct answers! Instead they met questions with questions and provided guidance in the form of suggestions or references back to previously constructed knowledge.

By this point, I was writing down everything they said because I know from past experience that when looking to make a shift in practice, sometimes you have to “fake it ‘til you make it.” I was seeking a script, so I allowed the instructors to unknowingly provide it for me themselves. Here are some of their prompts:

“It looks like maybe you were thinking . . . “

“Are there any other ways to get there?”

“That’s a step I want to process more.”

“That’s really interesting.”

“Are there any other ways to look at this?”

“Are you convinced that you’ve found the correct answers?”

This strategy is known as “Harkness teaching” as it was first conceived of by Edward Harkness, an oil magnate who gave a significant donation to Exeter Academy for implementation of a teaching style that he described thusly:

“What I have in mind is a classroom where students could sit around a table with a teacher who would talk with them and instruct them by a sort of tutorial or conference method, where each student would feel encouraged to speak up. This would be a real revolution in methods.”

Oh, yes, Mr. Harkness, I, too, see your vision as revolutionary.

And yet I remain haunted by the question of “how.” How can I possibly implement this in my classroom – keeping in mind that many of my 7th and 8th grade students arrive with math skills that are expected from a 4th or 5th grader. What can I do to help them to reach this level of math confidence and comprehension?

What I didn’t realize initially was that this work had already been begun by Savannah Rabal, a junior high math teacher at our sister school, Clark Montessori. Savannah was out of town for the first two days of the training, but when she arrived on the third day, I began picking her brain for how she had done it. Her wise words, “Trust the Process,” provided me with hope in my ability to implement something similar in my own classroom.

Here are some of the expectations that she and her class developed for working with this type of instruction.

Exeter Savannah

So perhaps it is possible to do something like this after all – to provide my students with the opportunity to work collaboratively with their peers solving high-level math problems through exploration, discussion, discovery, and critical thinking. I do not know yet exactly what implementation of this methodology will look like in my classroom, but here are my thoughts so far:

  • Begin with just 1 day a week
  • Provide direct instruction in expectations for the process; allow for student input and suggestions as we identify strategies for working together
  • Establish small groups that would work together consistently
    • Groupings could be heterogeneous, allowing stronger students to support those who are struggling
    • Groupings could be homogenous with differentiated questions, allowing strong students to work together toward acceleration, while struggling learners would be obligated to take risks and make attempts to approach the task without the support of their typically-relied upon peers.
    • Groupings could be a flexible combination of both homogenous and heterogenous groupings, allowing for the benefits of both options
  • Develop scaffolded supports to support student exploration and learning
    • Teacher prompts
    • Written structures such as guiding prompts and organizational supports
    • Pre-select appropriately leveled questions or design our own
  • Begin the process by working the problems together in class rather than expecting students to tackle them independently as homework in the initial roll-out phase

I’ll be honest. I am nervous as all get-out to even attempt beginning this process. There seems to be so many hurdles in the way. The challenges my students face with math content is just the beginning.

How on earth will I get my colleagues on board? They will not have the benefit of a four-day experiential training to elicit their buy-in; they will only have me (and Rosalyn and Erin, who also attended the workshop) waxing prophetic and showing them the materials that at first glance seem utterly ridiculous.

Even if I only implement this approach one day a week, it will throw us further off the curriculum content pacing that the district expects. How can I demonstrate that this is beneficial enough to make it allowable?

What will the parents think? Savannah already had this experience when a parent contacted her saying, “So, I hear you don’t teach math anymore.” Many parents are already wary of Common Core math, and already feel beyond their ability to assist with junior high-level math. What will they think when we throw this at them?

And what will happen when it doesn’t go as I have planned? In fact, the only thing I am certain of is that it won’t go exactly as I have planned. What then?   Will I have the courage to stick with it? Will my students? Will my fellow teachers? Will my administrators?

It helped to discover this excerpt by Elisabeth Ramsey in the Exeter “Introductory Math Guide – Written For Students By Students.” It feels a bit as if she was writing directly to me regarding my apprehension about implementation, “I learned one of the more important lessons about math at Exeter; it doesn’t matter if you are right or wrong. Your classmates will be supportive of you, and tolerant of your questions. Chances are, if you had trouble with a problem, someone else in the class did too. Another thing to keep in mind is that the teacher expects nothing more than that you try to do a problem to the best of your ability. If you explain a problem that turns out to be incorrect, the teacher will not judge you harshly. They understand that no one is always correct, and they will not be angry or upset with you.”

And I continue to hear Savannah’s words echoing in my head, “Trust the Process.”

And Sami’s comment, after I acknowledged him for the powerful impact his words had on me, “Yeah, this is social justice work.”

So, remembering the feeling of: “I want that! That empowerment? That questioning? I want that for my students. I don’t care how I get them there. If this math strategy is what will give them that, then I want that for them, and I will do whatever it takes to get it for them,” I am ready to take the plunge. I’ll let you know how it goes.

 

Take A Break!

-by Jack M. Jose

I am bad at vacations. Really bad. Classically bad. I have trouble scheduling them. I dislike planning for them. I pack well enough, but I put it off to the moments before we leave. On occasion I vow, “This vacation will be different.” I claim I will get away from work for real, but it always creeps back in, usually through an open door. A door that I left open. After sunset we return to the hotel room, and I sneak a glimpse at the computer, or perhaps I take a quick look at my phone and handle an email discreetly while waiting for a table at a restaurant. I then look up into my wife’s disapproving stare.

July, 2015, I vowed to fix that.

take-a-break_block_1

We had a cottage on a Florida inlet for a week. “No email.” I swore. “No projects.” And I was solid. I accessed the computer only to stream Netflix as the family gathered in the evening and sprawled on the couches in the living room. In the morning I wandered out to the porch with a guitar and left my phone on the dresser. On Wednesday, however, I slipped up, and saw on my phone that I had over 150 unread emails. “Stay strong,” I told myself. “A promise is a promise.” But it was too late. I did the math. We had left on Sunday. Surely no one sent emails on a Sunday in July. Just over two days had generated 150 emails! In the summer! I played out a full week in my head, imagined the steady stream of notes requesting my attention, and added a weekend before I got back to the office … I was looking at more than 400 unread emails at my next log-in. It would take a week of just answering emails to get caught up, but I had other work to do. The tension became physical.

That afternoon when my family went to a local arcade and trampoline “Party Zone” to escape the heat, I felt like I had a softball-sized knot between my shoulder blades. I had to rotate my whole torso when I looked to the right, or else a sharp pain would course through my entire upper body. “Must have pulled something,” I explained as I bounced on the trampoline halfheartedly then walked to the dismount ledge to play some fine-motor skill video games. Later I excused myself from a game of laser tag and instead sat in the cafeteria watching CNN Headline news, eating a greasy slice of pizza and steadfastly refusing to look at my phone. But I knew the truth. My work anxiety had created this tension knot. And only working would fix it.

For the rest of the vacation, I took various over-the-counter pain killers while trying to enjoy “getting away from it all.” A part of me spent the second half of the vacation longing to return to the office. Finally, the vacation was over, and we returned home. (Who else says “Finally, the vacation was over?”) 

My symptoms disappeared Tuesday, our third day home. “You should go see a doctor,” my wife had suggested Sunday night, and again Monday night, because I had propped my pillows just right to keep my head from rolling, preventing a sharp pain from waking me in the middle of the night. She repeated this on Tuesday when I came into the kitchen in the morning. “No, I’m fine.” I rolled my neck around and raised my right arm, an impossible combination just two days earlier. “Huh,” she observed. “Like a miracle.”

“Something like that,” I agreed. It was really the result of a Herculean Sunday-Monday email binge that reassured me I was still on top of what had happened in my absence. No crisis here.

take-a-break_block_3
The vacation / anxiety spiral.

A Forbes magazine summary of a study by the Center for Economic and Policy research showed that Americans take far fewer holidays than the rest of the industrialized world. The vacation gap is even greater for lower income workers, where even unpaid vacations are frowned upon, and of course time away from hourly work means putting a dent in the family finances. Vacation is often optional here, where other developed countries require between 5 and 13 paid vacation days a year, with some countries paying a vacation bonus to cover unusual expenses, and the EU establishing a minimum of 20 paid vacation days for member countries. This is potentially bad news for those experiencing Brexit!

take-a-break_block_2
Vacation is often optional in the United States, and many workers let annual vacation days expire.

Research shows, however, that a vacation is truly good for you. Two widely-cited studies, the NIH Multiple Risk Factor Intervention Trial for the Prevention of Coronary Heart Disease, and the Framington Heart Study, showed that non-vacationers faced a 32% greater risk of dying from heart disease and a 30% greater chance of having a heart attack. Non-vacationing women were 8 times more likely to develop these conditions than their vacationing counterparts.

Not only can a vacation save your life, it is clinically proven to reduce your stress level, and decrease depression. Both of these correlate to longer life.

But there is more. And I put it here because I need to hear it as much as some of you. Vacations actually improve your productivity. Among the European Union nations, Germany has the second highest number of required days of vacation, even as it serves as the economic powerhouse for the EU.

“Sharpen the Saw” – In his seminal self-leadership book Seven Habits of Highly Effective People, Stephen Covey touts the benefits of a good vacation. He uses the analogy of a person sawing wood. The lumberjack who labors on finds himself more and more tired, and he finds his tools are less and less useful. His vacationing alter ego is instead stopping to “sharpen the saw”, and when he returns to work he finds that the teeth bite through the wood at a new, more effective rate, and he is able to get more done more quickly than he was before.

In a profession like teaching, where science and art meet daily, and we find ourselves constant cheerleaders and emotional supporters of our students and co-workers, our “saw” is our creativity and emotional resilience. Sharpening it, by allowing it to rest and reset, can lead to deeper understanding and better facility with our own emotions. The teacher or administrator who has not rested his brain risks being a victim of his own overstressed amygdala, and instead of being a nurturing adult, he may well turn into a saber-toothed tiger. Or he may just roar needlessly at a bewildered student or co-worker making a simple request.

 

That’s the why. What about How?

So we all know how to vacation, right? Well, maybe not. The fact is, there are many different types of vacations, from the one-tank out-of-town trip to a nearby attraction, to the week at a cabin, to an extended trip to a continent holding many mysteries and cultures. Our vacationing style was passed on to us by our own family, and is restricted by our incomes and work schedules. Here’s how to make the most of your time away.

Barking Up the Wrong Tree blogger Eric Barker passes on a suggestion that you plan a trip of 3 to 6 days, with a major highlight coming right at the end. I recommend you read his post Are There Easy Ways to Improve Your Next Vacation. This is one of the ways you can sort of psych yourself into a great vacation. The last impression of your vacation is often the strongest, and planning the emotional high at the end makes your vacation even more satisfying, and perhaps healthier.

We know that a well-planned lesson goes better than a poorly planned one, or that an unstructured field experience can often lead to strife between students. The human mind craves organization. Even in vacation. Especially in vacation. With organization, our sense of time passing slows down, and it allows us to savor moments instead of wasting them. So take time to plan your days. Perhaps not hourly, but quarterly. My wife Kathy and I start with the “big rocks” of the vacation – Stephen Covey’s language for “the most important things.” [Alright, she is going to read this and I will be forced to admit it: she does the planning. All of it. About two weeks before the vacation, which she has already planned, I see it coming up on my schedule and I engage by providing helpful suggestions: “I’ve never been to Kansas City’s Kauffman stadium,” or “California sounds beautiful.” I get a quick summary of airline prices, and we’re soon on our way to Florida, or New York City. Once there, I get to make daily suggestions to influence where we eat, or which attractions we visit. It works for us.]

Whether it is a tour of a bourbon factory on a purposeful weekend getaway, or long walks on the beach in a leisurely week-long trip, or a horseback ride through the mountains on an anniversary trip without the kids, the primary attraction gets planned first. When we are on location at our destination, we then plan the details of our vacation days by forming an idea of where we would like to eat, and scheduling the four periods in between meals. Pre-breakfast: work check-in, which can include email, reading blogs or books, and writing. Then breakfast. After that a walk on the beach, and a drive to a nearby attraction. Then lunch. Tour the attraction, return, perhaps swim and shower. Then dinner. And finally, we have an after-dinner wind-down, which might include a second walk, a movie, or a Netflix series binge.

Michael Hyatt, whose “This is Your Life” podcast has been downloaded over 10 million times, and who also writes a tremendously popular productivity blog, offers many vacationing insights in a recent post entitled How to Vacation Like a Pro. He suggests that before you leave, you work intentionally to get completely caught up. The vacationer with a big incomplete project looming over her head will not truly be vacationing. She will be hiding. More a fugitive than a tourist. Solution: Finish that first quarter unit plan. Turn in those last papers for your master’s class. Update your back-to-school letter to parents, and save it in a safe place.

Hyatt goes on to offer a series of tips that are controversial and nothing short of revolutionary – and which definitely benefit from his position atop his own company. His suggestion is to leave a message on auto-reply in your work email letting people know you’re away. He then takes it a step further – deleting those emails and requesting people get back with him later. To quote Bart Simpson, “Aye Carumba!” Or, more accurately, “Oy vey!”

We do not advocate that particular position!

That is not our style. Instead, we leave lines of communication open. Being in communication does not have to be 24/7, however. My auto reply message for my next vacation will include information about when in the day people can expect a reply from me or can expect to reach me. Most of those people trying to contact us will gladly – and voluntarily – wait, rather than interrupt a vacation. It is my hope they will exclude me from a round of replies when an email discussion becomes a conversation thread. Krista, on the other hand, thrives on being in constant communication with her team, and will even manage a little work on Marathon Pool Day®. While Michael Hyatt will help himself get away by indicating who is in charge of making key decisions in his absence, this is a luxury not available to many of us, who are work teams of one.

A third suggestion Hyatt makes is to block out the whole day when you return to focus on getting caught up. Schedule time with you, for you. This way, you don’t have meetings and new business cluttering up your efforts to re-live the previous week. Tell people you will be back on Tuesday, but spend Monday in your office following your own make-up schedule.

 

Small Steps

This spring, with memories of my immobile neck fresh in my memory, I charted a new course for a brief getaway with my wife. A compromise position. I told her that each morning, before or after our walk on the beach, I was going to take 30 minutes to an hour – with the maximum of 60 minutes – to work. I was going to research or write an upcoming post, check email, make a phone call or text as necessary. I promised then that I would be present in every other moment of the vacation. This way, I knew I could stay on top of the things that had to get done, and work toward my own goals of what I wanted to get done at work, without guilt. I could keep my commitment to being on vacation, without the giant crick in my neck.

For her part, Kathy was willing to go along with this. She knew that I would keep my word about the rest of the time with her, and that being away from work really made me miserable. Additionally, she had a book she wanted to read, and could use a little time for herself. In many ways, it was one of our most enjoyable vacations – and not just because it was a rare getaway without the kids! We had structure for our time together, and rules for “solo time”. With these boundaries in place, we were able to be totally “in the moment.”

[Of course, in my typical fashion, I decided I would also stop drinking caffeinated drinks while I was away on vacation. I had read that it was easier to form new habits when you were outside of your usual patterns. So I had a headache the first three days of the trip. I am classically bad at vacations.]

Please comment by sharing your own travel tips, big or small, that help make the vacation a true rest and reset opportunity. Or, share your anxieties around vacationing. Can’t get your mojo back? Can’t even think about a long vacation without heart palpitations? Tell us about it!